Records Commission

Meetings

  • Per Ohio Revised Code (ORC) 149.39 the Records Commission must meet once every 6 months.

Members

  • Mike Engel, Board Chairperson
  • Marcos Nichols, Board Member
  • Wanda Woodrey, Board Member
  • Nicholas Ziepfel, Board Member

The Records Commission per 149.39 of the Ohio Revised Code is composed of: the City Manager, the City Treasurer, the Law Director, and a citizen appointed by the City Manager.

Legal Basis

  • Ohio Revised Code 149.39 - Municipal Records Commission

Purpose

The Records Commission is responsible for reviewing retention schedules. Each department has records retention schedules that specify the types of records the department handles. The Records Commission also is responsible for reviewing applications for one-time disposal of obsolete records and schedules of records retention and disposition submitted by departments.

Process

Once the Trenton Records Commission reviews and approves the retention schedule, it is forwarded to the Ohio Historical Society, and the Auditor of the State of Ohio, in accordance with the Public Records Act of 1972 as revised. When each record has "expired" in accordance with the schedule, the record is removed from City files and either destroyed or appraised for its historic value. While in the City's possession, all records other than exempted records are available for inspection by the public.

Policy

The City of Trenton's Record Release policy can be found at City Hall. 

Training

Certified Public Records Training is available online through the Auditor of the State of Ohio.